EUDR – Manage Material Requirements (Material Supply Chains)
Once an EUDR requirement is triggered on a product, the material requirement is automatically activated. This ensures that all materials used in the product are properly documented and compliant with EUDR standards.
In practice, this means that suppliers (or the users responsible for uploading documents) need to add or link the materials used in the product. This guide walks you through how to create, assign, and manage materials under the EUDR module in Qarma.
1. Opening the Material Requirement
When the EUDR requirement is active, you’ll see a “No materials” section on your product page.
Click this section to expand the material area and “Add material” for the first time creating a material supply chain or press “+ New material” if you want to create an additional material supply chain for the existing product.
2. Creating a New Material
If you want to create a new material, a dialog box will open where you can enter the details for your material supply chain.
Fill out the following fields:
- Material name – e.g., “Oak Wood,” “Birch Plywood,” etc.
- Material supply chain name – typically linked to the specific supplier or source – e.g., “Teak – Indonesia | OAK | Badge #2 | 25-09”
- Certification and tags – FSC Certification, origin country, or material type.
Once all fields are filled out, click “Create material.”
3. Assigning Material Supply Chains to the Product
After creating or selecting a material, click the dropdown menu to choose which Material Supply Chain should be assigned to the product.
Enter the weight (or quantity per item) of the material and press “Save and apply.”
You can choose to apply the material to:
- All orders onwards from today, or
- Select specific orders as needed.
4. Uploading EUDR Documentation
Once materials have been linked to the product, the corresponding EUDR documentation requirements will appear below.
Depending on your product setup, there may be one or several material supply chains (for example, if a product includes both Oak and Birch wood).
To upload documentation for each requirement:
- Click on the document name (e.g., Plot of harvesting area).
- A dialog box will open showing the file description and upload option.
- Select and upload the relevant file (GeoJSON, certificate, proof of supply chain, etc.).
Once uploaded, Qarma will process the file for review or approval, depending on your account configuration.
5. Need Help?
If you have questions about which documents to upload or how to handle approval workflows, “Upload and Approve Documents” in the Qarma Freshdesk may here help.