Purpose of Warehouse Inspections
A warehouse inspection verifies that goods have arrived at your facility in proper condition and that packaging remains intact. This ensures that products meet your storage and handling requirements and helps identify any potential damage that may have occurred during transit.
If damage is found upon arrival, the inspection report serves as documentation to determine whether the issue occurred during transportation or was pre-existing before shipment. This verification helps clarify responsibility between suppliers, logistics providers, and receivers.
There’s no need for manual data entry into Excel or emailing reports — relevant watchers / approvers can review findings instantly and are notified as soon as the inspector finalizes the report upon the goods' arrival.
The warehouse inspection highlights the container and cartons after the goods are unloaded, which is highlighted by focusing on key quality checkpoints, such as:
- Container Condition Check – Ensuring that no damage were made to the container along the journey, by verifying that the container still meets quality standards, ensuring there are no issues such as floor humidity, water, or holes.
- Visual Assessment – Providing an overview of the carton’s overall appearance.
- Barcode Verification – Ensuring the product's barcode matches expectations. Using your order data, you can compare the expected barcode with the scanned one. Learn more here.
- Labelling & Compliance – Confirming that warning labels, safety labels, and other regulatory markings are correctly attached and meet requirements.
Value of Inspection Reports
A warehouse inspection ensures that goods arrive in proper condition and that no visible damage has occurred during transit. While it does not involve an in-depth product check, it verifies that packaging remains intact and that shipments meet storage and handling requirements. This inspection plays a key role in identifying whether any damages occurred during transportation or if they were already present before shipping. It also complements container loading inspections, helping to determine where potential damage may have occurred.
At Qarma, we promote transparency through customizable checklists tailored to your needs. These checklists allow you to define mandatory checkpoints, ensuring inspectors provide all necessary information. Additionally, we offer guidance and best practices for creating an effective warehouse inspection checklist. See attached example. Qarma provides unlimited checklists at no extra cost, giving you full control over their level of detail — whether based on category, item, country, or other specific criteria.
Key Features of warehouse Inspections in Qarma
- Seamless Image Uploads – Easily upload images to document the carton’s overall appearance, labels, and color accuracy through our application.
- Barcode Verification – Ensuring the carton’s barcode matches expectations. Using your order data, you can compare the expected barcode with the scanned one through your predefined checklist. Learn more here.
- Team Collaboration – Assign relevant team members from different departments to approve or receive notifications once the inspection is complete.
- Effortless Traceability – Easily find the inspection report or the container loading inspection in case issues arise upon arrival.
- Marking specific checkpoints as required – Ensuring the inspector provides all required information.
If this sounds interesting, don’t hesitate to reach out for a free demo of what we can offer you! If you are already a customer and want to add this inspection type to your portfolio, reach out to support@qarmainspect.com or your contact person.